Greeter Station Responsibilities

Greeters will be responsible for checking ID’s and issuing appropriate wristbands, ensuring that Participants have read the Survival Guide, educating Participants about event principals/rules, and “greeting”.

Greeter Coordinator

Pre-event Duties

Join the event planning group

Brief Event Organizer at least bi-weekly

Monitor greeter shift schedule

Solicit volunteers

Inventory supplies & submit order for additional supplies to Event Manager at least 45 days prior to the event

During Event Duties

Arrange for Greeter supplies to be transported to event site

Arrange for Greeter station to be set up

Make sure that Greeter Leads are trained in proper procedures

Monitor that Greeter Leads are properly training Greeter volunteers

Monitor greeter station on an as needed basis

Check with Greeter Leads to make sure shifts are being adequately covered

Arrange for supplies at greeter to be secured when gate is closed

Post-event Duties

Arrange for supplies to be packed up and transported to designated storage (the Coordinator may store bins at their home or at the storage unit in Lakeland)

Email a summary of problems, concerns, successes, suggestions regarding Greeter station to Event Manager

Greeter Leads

During Event Duties

Make sure that Greeter volunteers are properly trained in Greeter procedures

Monitor greeter station on an as needed basis to make sure procedures are being followed

Monitor schedule and greeter station to make sure shifts are being adequately covered

Report any problems/concerns to Greeter Coordinator

Assist Greeter Coordinator as needed

Greeters

During Event Duties

Check ID’s and issue appropriate wristbands/hand stamp

File waivers

Ensuring that Participants have read the Survival Guide

Verify that Participants have adequate supplies

Educate Participants about event principals/rules (parking, no ground fires, no unauthorized burns, abide laws, etc.)

“Greet” Participants