Gate

Gate Station Responsibilities

Validate and collect tickets and waivers. Act as a sober liaison between the event and law enforcement. Anyone working the gate must remain sober during their shift.

Gate Coordinator

Pre-event Duties

  • Join the event planning group
  • Brief Event Organizer at least bi-weekly
  • Monitor gate shift schedule
  • Solicit volunteers
  • Make sure that ticket database is loaded on laptop after ticket sales end

During Event Duties

  • Arrange for Gate supplies to be transported to event site
  • Arrange for Gate station to be set up including laptop, scanner, etc.
  • Make sure that Gate Leads are trained in proper procedures
  • Monitor that Gate Leads are properly training Gate volunteers
  • Monitor Gate station on an as needed basis
  • Check with Gate Leads to make sure shifts are being adequately covered
  • Arrange for supplies at Gate to be secured when gate is closed

Post-event Duties

  • Arrange for supplies to be packed up and transported to designated storage
  • Email a summary of problems, concerns, successes, suggestions regarding Gate station to Event Manager

Gate Leads

During Event Duties

  • Make sure that Gate volunteers are properly trained in Gate procedures
  • Monitor Gate station on an as needed basis to make sure procedures are being followed
  • Monitor schedule and Gate station to make sure shifts are being adequately covered
  • Report any problems/concerns to Gate Coordinator
  • Assist Gate Coordinator as needed

Gaters

During Event Duties

  • Make sure Waivers are completed when turned in
  • Scan and return tickets
  • Distribute What, When, Where Guide
  • Act as a sober liaison between the event and law enforcement. If law enforcement arrives stick to standard greeting and immediately radio for Event Organizer.
  • If re-entry with Gate Pass, verify all occupants of vehicle have wristbands