After Reports

PREHEAT 2015 POST EVENT REPORT.

Statistics Summary:

  • 962 Invites Sold
  • 900 Participants
  • 34 Registered Theme Camps
  • 46 Porta Potties
  • $61,385 Invite Sales
  • $7,677.38 raised for the Art Grant Fund
  • $6,450.29 raised for General Savings

Event Summary:

The cap for Preheat stayed the same at 990.  General invite sales continued to be brisk, and the invite site functioned well.  Our reserved invite program for previous volunteers, registered Theme Camps/Art, and Mandarin Members continued to ensure that our event was built on a solid foundation, despite the delays with some coordinators entering in the reserve information, a new system was discussed that would alleviate this issue in the future. Volunteerism continues to be an issue low sign up rates despite the community’s familiarity with the new system and openness in the way shifts were released, options for improving this were discussed. The Robot Resurrection art piece was given a special grant to perform at after burn. We also had two other special art vehicles the monorail and the fire engine both destined for the playa.

The effigy, temple and art burn burned on time and the CATS team and Rangers teams performed their duties well.

The Ten Principals of Burning Man are an integral part of Preheat and any event produced by Burnt Oranges Inc.  The Ten Principles are Radical Inclusion, Gifting, Decommodification, Radical Self-reliance, Radical Self-expression, Communal Effort, Civic Responsibility, Leaving No Trace, Participation, and Immediacy.

Theme Camps:

  1. Camp 42
  2. Java
  3. Attention Deficit Radio 89.1 FM
  4. Garden of Flow
  5. Navi’s Bike Share
  6. Naturist Village
  7. Emerald City
  8. Soul Kitchen
  9. shoot the breeze / townhall
  10. Camp Kink
  11. Hitachi Tragic Wand
  12. CAMP EMPIRE
  13. Joygasm
  14. The Brass Menagerie
  15. Pizza Lingerie Party!
  16. Camp Fire and Foam
  17. The Violet Flames
  18. Frankenbabies/ Fanlandia/ The Gifting Tree
  19. paladin Karaoke Camp
  20. Camp Elementary Science
  21. Be Nice Village
  22. The Hookah Lounge
  23. Wongo Village
  24. Lair of the Painted Ladies
  25. Electric Love
  26. Camp Calle Ocho
  27. The Rebel’s Union
  28. Ministry of Misinformation
  29. psychedelicacy
  30. cuddle huddle
  31. sacred society
  32. hippitrix
  33. camp misfortune
  34. Momoste Camp
  35. Peter’s Photo Wall
  36. Church of the Illuminati
  37. Burning Blenders Beach Drinks
  38. Hot Shots
  39. Mystic Tribe Cherie

Event Budget:

RENTALS
  Venue               7,565.79
  Potties               4,173.00
  Radios               1,406.00
  Golf Carts               2,150.00
FEES & PERMITS
  Accounting/Legal Fees                   261.25
EVENT INSURANCE             10,649.61
ART
  Effigy               3,389.25
  Artist Grants               7,867.99
CHARITABLE GIFTS                   600.00
OTHER EXPENSES
  PayPal Fees               1,510.00
  Advertising & Schwag               3,303.20
  Storage Unit               1,189.06
  Volunteer Schwag                            –
  EMT & Security                   929.60
  Event Supplies               3,239.59
SAVINGS
  Art Grant Fund (40%)               7,677.38
  General Savings               6,450.29
TOTAL             62,362.01

 

Board Members:

  • Storm (Patricia Dine)
  • Brian Weiner
  • Jennifer Holley
  • Melissa Mohney

Event Coordinators:

  • Monica Gonzalez – Medical
  • Mike Hawk /Kive – Rangers
  • Mikehawk / John Snapp / Meredith Ewen / Amy Gilliam – CATS
  • Rob Leamen – DOGS
  • Naomi Ardjomandkermani – Volunteers
  • Tracey Stemples – GLOO/Earth Guardians
  • Sloan Aoife – Greeters
  • Sheerly Harari – Gate
  • Spike Okeefe – Sanctuary
  • Brian weiner – event

 

 

 

 

PreHeat 2014 After Report

Statistics Summary:

948 Invites Sold

908 Participants

34 Registered Theme Camps

46 Porta Potties

$60,870 Invite Sales

$8,670 raised for the Art Grant Fund

$12,036 raised for General Savings

Event Summary:

Following our controlled growth plan, the cap for PreHeat 2014 was raised about 5.4% from the cap of 920 for AfterBurn 2013.  General invite sales continued to be brisk, but we have not had any more problems with the site crashing during purchases. Our second general sales did move slower because we didn’t realize that the sales date was set as the same date for another regional burn.  Due to this, we extended the sales for that group to give people time to return from the event and complete their purchases.  Our reserved invite program for previous volunteers, registered Theme Camps/Art, and Mandarin Members continued to ensure that our event was built on a solid foundation.  The Thursday prior to the event continues to resemble the Friday night of the first few PreHeats and there is discussion on limiting the number of early entries.  We moved to Volunteermatters, an online volunteer management system, to manage our pre-event volunteer sign up.  Due to the newness of the system and the way certain shifts were restricted by some coordinators, our pre-event sign up was extremely low and many shifts were left open.  Luckily our core group of volunteers stepped up to cover the gaps at the event.  The event continued to show improvements as camps bring bigger and more elaborate set ups and feature more and more art as part of their camps.  A major interactive part of the burn was the burner olympics in which camps competed throughout the event.  In fact, the olympics overshadowed much of the burn and drew attention away from many other events.

Due to an unusually wet winter, we were able to burn our effigies.  The CATS (Combustion Arts Tactics and Safety) team that is in charge of the safety for all burns did an excellent job of maintaining fire safety.

As the Official Regional Burn for Florida, the Ten Principals of Burning Man are an integral part of PreHeat and any event produced by Burnt Oranges Inc.  The Ten Principles are Radical Inclusion, Gifting, Decommodification, Radical Self-reliance, Radical Self-expression, Communal Effort, Civic Responsibility, Leaving No Trace, Participation, and Immediacy.

Registered Theme Camps:

The Black Unicorns Rejects Only
Universal Mind Therapy Wheel
W.A.D.D. Radio 89.1 FM
The Shameless Sexytime Soiree
Camp Funk Evolution
Emerald City
The Acupuncture Tent
Celestial Showers
Camp Joygasm
Ranger Outpost Maddox
Pleasuretown
Mixed Elixir
Soul Kitchen
The Universal Mind Therapy Wheel
The Hookah Lounge
Wongo Village
Camp Kink
Peter’s Photo-wall and Foto-Tent
Crystal Chaos
Temple of the Breaks
Space Cats
Manamation
Cuddlefish
Burnging Oasis
Mystic Fire Garden
Camp No Dignity
Be Nice Village
Waffle Brothel
Psi Phi Pi
Hippi Trix
Cup of Dreams
Blazing Bean
Carnal Carnival
Frankenbabies
Church of Immaculate Consumption
Mixed Elixir
Rebels Union

 

Art Grants:

  • Cherie Lariviere
  • Jeremy Starks
  • Jennifer Boyer

Effigies:

  • Temple – Let It Go
  • Effigy – Darren Holley

Budget

RENTALS
  Venue             10,694.39
  Potties               3,905.50
  Radios               1,339.00
  Golf Carts               1,155.00
FEES & PERMITS
  Permits                            –
  Accounting/Legal Fees                     61.25
EVENT INSURANCE               3,757.00
ART
  Effigy               2,640.16
  Artist Grants                   880.00
CHARITABLE GIFTS                   300.00
OTHER EXPENSES
  Paypal Fees               1,504.05
  Ticketing System                            –
  Website, etc.               8,340.72
  Storage Unit                   850.00
  Volunteer Schwag                            –
  Volunteer Badges
  Printing                   411.96
  Event Supplies & Signs               4,325.42
SAVINGS
  Art Grant Fund (30%)               8,669.98
  General Savings             12,035.57
TOTAL             60,870.00

 

Board Members:

Storm (Patricia Dine)

Curry (Charis Gallaty)

Brian Weiner

Jennifer Holley

Melissa Mohney

 

Event Coordinators:

Monica Gonzalez – Medical

Scotty Bizzle/Mike Hawk – Rangers

Rob Leaman – CATS

Tama Lutzker – DOGS, Theme Camps

Katy Wilkins – Volunteers

Tracey Stemples – GLOO/Earth Guardians

Smoky Joe – Greeters

Cookie – Gate

KC Allen – Conclave

——————————-

Preheat 2013

820 Invites Sold
762 Participants
34 Registered Theme Camps
39 Porta Potties
$46,820 Invite Sales
$6,558.79 raised for the Art Grant Fund
$9,838.18 raised for General Savings

Event Summary

Following our controlled growth plan, the cap for PreHeat 2013 was raised about 4.5% from the cap of 785 for AfterBurn 2012. The addition of the 10 Principles/LNT quiz to the Black Rock Ticket based invite purchasing process has begun to have an effect as there has been an increase in conversation around the topics of LNT, etc. The event continued to sell out within minutes, but since upgrading our website capacity before each general sale we have not had any problems with the site crashing during purchases. Our reserved invite program for previous volunteers, registered Theme Camps/Art, and Mandarin Members continued to ensure that our event was built on a solid foundation. The Thursday prior to the event had close to 200 early entries and has begun to resemble the Friday night of the first few PreHeats. It was discussed moving to a more formalized early-entry process with a PDF early entry form. Approximately 25% of Participants volunteer for the many during-event volunteer positions; however, staffing the overnight positions continues to be a struggle. The event continued to show improvements as camps bring bigger and more elaborate set ups and feature more and more art as part of their camps. At the annual Town Hall meeting held during the event the financials of BOI were publically reviewed and the purchase of our own land was discussed. The major issues for this event related to the burn ban and it was reiterated that absolutely no ground fires were permitted.

Unfortunately because there was a burn ban in effect for Polk County the effigy and temple were not able to be burned. Although the artists had been informed to have an alternate “non” burn plan in place in case of a burn ban, they did not follow through and burn night was chaotic because of the last minute “non” burn plan and the artist’s disappearance. As a result, the CATS (Combustion Arts Tactics and Safety) team that is in charge of the safety for all burns added safety protocols for non-burn situations. In addition, more attention will be given to the emotional wellbeing of artists facing the non-burn destruction of their art. A discussion was also started regarding potential ways to create a group “burn” experience without an actual burning fire.
As the Official Regional Burn for Florida, the Ten Principals of Burning Man are an integral part of PreHeat and any event produced by Burnt Oranges Inc. The Ten Principles are Radical Inclusion, Gifting, Decommodification, Radical Self-reliance, Radical Self-expression, Communal Effort, Civic Responsibility, Leaving No Trace, Participation, and Immediacy.

Registered Theme Camps

Attention Deficit Radio 89.1 FM
Party Naked Tiki Bar II
Shiva’s Drum Camp
CKT
Serious Business
Alice In Burningland
Soul Kitchen
GrooveGuild
Burning Oasis
The Hookah Lounge
Camp Kink
Camp Funk Evolution
Dysfunktion Junktion
Vibe Tribe
Shangri La La Land
Psi Phi Pi fraternity
Blazing Coffee bean
The Rebels Union
Camp Absinthe
Sacred Society
HippiTrix
Gigantic Party Games
Crystal Chaos
Camp Calle Ocho
Psychedelicacy
Circus Basura
BEER!camp
Church of the Immaculate Consumption
Waffle Brothel
White Out & Black Out
Hippie Trap
El Wongo Loco
Peter’s Photo-wall and Foto-Tent
Octopus’s Garden in the Shade

Art Grants

Giant Octopus – Becky Klco
Tardis – Leo Ferretti
Soul Kitchen – Laura Guy, Holly Hamel & Christopher Gill
Pendulum – Jeff Silver

Effigies

Temple – Picklebiscuit
Effigy – Ree Seminole

Budget

RENTALS
Venue 9,465.66
Potties 3,130.00
Radios 1,023.00
Golf Carts 1,110.00

FEES & PERMITS
Permits –
Accounting/Legal Fees –

EVENT INSURANCE 2,410.00

ART
Effigy 4,623.56
Artist Grants 1,205.00

CHARITABLE GIFTS 600.00

OTHER EXPENSES
Paypal Fees 995.37
Ticketing System –
Website, etc. 132.94
Storage Unit 594.00
Volunteer Schwag 2,321.81
Volunteer Badges
Printing 185.50
Event Supplies & Signs 2,626.19

SAVINGS
Art Grant Fund (30%) 6,558.79
General Savings 9,838.18

TOTAL 46,820.00

Board Members

Storm (Patricia Dine)
Curry (Charis Gallaty)
Brian Weiner
Jennifer Holley
Brittney Daley

Event Coordinators

Monica Gonzalez – Medical
Scotty Bizzle/Mike Hawk – Rangers
Rob Leaman – CATS
Tama Lutzker – DOGS, Theme Camps
Katy Wilkins – Volunteers
Shamron Mitchell – GLOO/Earth Guardians
Liz Ramsey – Event Coordinator Assistant
Smoky Joe – Greeters
Cookie – Gate
KC Allen – Conclave
Zac Roberson – Sound Marshall

One thought on “After Reports

  1. PreHeat 2013 After Report

    Statistics Summary:
    820 Invites Sold
    762 Participants
    34 Registered Theme Camps
    39 Porta Potties
    $46,820 Invite Sales
    $6,558.79 raised for the Art Grant Fund
    $9,838.18 raised for General Savings

    Event Summary:
    Following our controlled growth plan, the cap for PreHeat 2013 was raised about 4.5% from the cap of 785 for AfterBurn 2012. The addition of the 10 Principles/LNT quiz to the Black Rock Ticket based invite purchasing process has begun to have an effect as there has been an increase in conversation around the topics of LNT, etc. The event continued to sell out within minutes, but since upgrading our website capacity before each general sale we have not had any problems with the site crashing during purchases. Our reserved invite program for previous volunteers, registered Theme Camps/Art, and Mandarin Members continued to ensure that our event was built on a solid foundation. The Thursday prior to the event had close to 200 early entries and has begun to resemble the Friday night of the first few PreHeats. It was discussed moving to a more formalized early-entry process with a PDF early entry form. Approximately 25% of Participants volunteer for the many during-event volunteer positions; however, staffing the overnight positions continues to be a struggle. The event continued to show improvements as camps bring bigger and more elaborate set ups and feature more and more art as part of their camps. At the annual Town Hall meeting held during the event the financials of BOI were publically reviewed and the purchase of our own land was discussed. The major issues for this event related to the burn ban and it was reiterated that absolutely no ground fires were permitted.

    Unfortunately because there was a burn ban in effect for Polk County the effigy and temple were not able to be burned. Although the artists had been informed to have an alternate “non” burn plan in place in case of a burn ban, they did not follow through and burn night was chaotic because of the last minute “non” burn plan and the artist’s disappearance. As a result, the CATS (Combustion Arts Tactics and Safety) team that is in charge of the safety for all burns added safety protocols for non-burn situations. In addition, more attention will be given to the emotional wellbeing of artists facing the non-burn destruction of their art. A discussion was also started regarding potential ways to create a group “burn” experience without an actual burning fire.
    As the Official Regional Burn for Florida, the Ten Principals of Burning Man are an integral part of PreHeat and any event produced by Burnt Oranges Inc. The Ten Principles are Radical Inclusion, Gifting, Decommodification, Radical Self-reliance, Radical Self-expression, Communal Effort, Civic Responsibility, Leaving No Trace, Participation, and Immediacy.

    Registered Theme Camps:
    • Attention Deficit Radio 89.1 FM
    • Party Naked Tiki Bar II
    • Shiva’s Drum Camp
    • CKT
    • Serious Business
    • Alice In Burningland
    • Soul Kitchen
    • GrooveGuild
    • Burning Oasis
    • The Hookah Lounge
    • Camp Kink
    • Camp Funk Evolution
    • Dysfunktion Junktion
    • Vibe Tribe
    • Shangri La La Land
    • Psi Phi Pi fraternity
    • Blazing Coffee bean
    • The Rebels Union
    • Camp Absinthe
    • Sacred Society
    • HippiTrix
    • Gigantic Party Games
    • Crystal Chaos
    • Camp Calle Ocho
    • Psychedelicacy
    • Circus Basura
    • BEER!camp
    • Church of the Immaculate Consumption
    • Waffle Brothel
    • White Out & Black Out
    • Hippie Trap
    • El Wongo Loco
    • Peter’s Photo-wall and Foto-Tent
    • Octopus’s Garden in the Shade

    Art Grants:
    • Giant Octopus – Becky Klco
    • Tardis – Leo Ferretti
    • Soul Kitchen – Laura Guy, Holly Hamel & Christopher Gill
    • Pendulum – Jeff Silver

    Effigies:
    • Temple – Picklebiscuit
    • Effigy – Ree Seminole

    Budget
    RENTALS
    Venue 9,465.66
    Potties 3,130.00
    Radios 1,023.00
    Golf Carts 1,110.00

    FEES & PERMITS
    Permits –
    Accounting/Legal Fees –

    EVENT INSURANCE 2,410.00

    ART
    Effigy 4,623.56
    Artist Grants 1,205.00

    CHARITABLE GIFTS 600.00

    OTHER EXPENSES
    Paypal Fees 995.37
    Ticketing System –
    Website, etc. 132.94
    Storage Unit 594.00
    Volunteer Schwag 2,321.81
    Volunteer Badges
    Printing 185.50
    Event Supplies & Signs 2,626.19

    SAVINGS
    Art Grant Fund (30%) 6,558.79
    General Savings 9,838.18

    TOTAL 46,820.00

    Board Members:
    Storm (Patricia Dine)
    Curry (Charis Gallaty)
    Brian Weiner
    Jennifer Holley
    Brittney Daley

    Event Coordinators:
    Monica Gonzalez – Medical
    Scotty Bizzle/Mike Hawk – Rangers
    Rob Leaman – CATS
    Tama Lutzker – DOGS, Theme Camps
    Katy Wilkins – Volunteers
    Shamron Mitchell – GLOO/Earth Guardians
    Liz Ramsey – Event Coordinator Assistant
    Smoky Joe – Greeters
    Cookie – Gate
    KC Allen – Conclave
    Zac Roberson – Sound Marshall

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